AI REPORT: ISSUE NO.1
Prepared for you by the
team at Invisible Hand
AI TREND REPORT
July, 2026
The 2026
Invisible Hand
Report on
AI,
Inside: Expert insights,
emerging risks, and a
practical guide to
protecting your company.
THE UPPER HAND
If you’re surprised to learn that Invisible Hand’s inaugural trend
report is focused on Artificial Intelligence, you are not alone.
Nobody is more surprised than me. Here’s how that happened:
A few months after I started Invisible Hand, we were asked by a
major social media platform to work on a series of projects about
ethical tech and artificial intelligence.
The work was in our wheelhouse–convene brilliant minds, build
strategies that kept both communities and commerce centered.
The topics, though? Like something from a land faraway: How does
one build a code of conduct for virtual agents? What role should
identity and belonging play in personal avatars…. And those were
the easy ones. I figured wed leave the project with a fascinating
case study, but in all my lifetimes I never thought these topics
would impact my own business.
Welp.
An underappreciated perk of agency work is that we are perpetual
students. One moment we are in deep research on mental health.
The next, we’re elbows-deep in education policy. Then we’re
learning about the inner workings of the Super Bowl. This makes
us excellent partners for your trivia night, but it also means that we
are often ringside to big cultural shifts as, or before, they happen.
Thanks to that initial AI project, and the many similar we’ve done
since, we’ve had an active, inside view of how the field has evolved
— working with both the companies building it and the
organizations making sure we don’t bungle the largest tectonic
shift of our lifetime.
Friend, hello.
Genevieve Roth
Founder and CEO of Invisible Hand
2
This also meant that we were relatively early on embedding AI into
our own work. And like many of you, we did this without a map.
While I was besotted with the efficiency we experienced, I also
started to feel the nag of some pretty big questions. What is our
obligation to obtain client permission if we’re uploading their docs
to an agent? Did I just break the law? Or my own professional code
of ethics? How do we adopt innovation without quietly
compromising privacy, security, and trust?
We are all out here using these tools for our most essential work
while most of these questions remain unanswered. And the
stakes? They’re high. In this work, a data leak isn’t a ‘glitch.’ It’s a
breach of our only real currency: trust.
Earlier this year, Invisible Hand took the time to build that map we
couldn’t find. And now we’re sharing it with you. Consider it your
practical guide to using AI thoughtfully, securely, and with purpose.
This is a living conversation. I’d love to know what you want to
learn next.
Your fan,
To have said it:
We built this report for everyone,
but we know it’s particularly
important for those who don’t
have the luxury of failing up —
especially women founders, and
underrepresented leaders.
Also, we’re just scratching the
surface here in terms of the
broader implications of artificial
intelligence. To name a few:
Climate and
Environmental Impact
Bias in the Model
(Training Data)
Impact on Marginalized
Communities
While this report focuses on risks
for small businesses, we will be
looking at these very real issues in
subsequent volumes of this
ongoing discussion.
THE UPPER HAND
How Do I Use AI
(Safely) in My Work
5
The Practical Guide
to Co-Creation
22
The Control + V
Checklist
30
The Humans
in the Machine
34
Table of
Contents
THE UPPER HAND: A 2026 INVISIBLE HAND REPORT ON AI, PRIVACY,
+ YOUR BUSINESS
3
THE UPPER HAND
4
This report is built in two parts.
First, we look directly at the risks, gray areas, and quiet vulnerabilities
emerging across the way we work.
Then, we get practical: the conversations, guardrails, and next right
moves for protecting your people, your creative equity, and your
business without killing momentum.
What you will
not
find here is panic, posturing, or pretending that the
answer is to stop using AI altogether. Instead, we’ll take a clear-eyed
look at the moment we’re in and how to move through it intelligently.
Let’s get into it.
THE UPPER HAND CHAPTER ONE: HOW DO I USE AI SAFELY IN MY WORK?
Let’s talk about
privacy, trust,
and AI at work
V
safely
THE UPPER HAND
What a time to be alive and leading a company. We are all in the middle of the
largest shift in how work gets done in our lifetime.
The tools are extraordinary. The pressure to adopt them is real. So is the gap
between how fast we’ve moved and how much we actually understand about
what we’ve signed up for.
That gap is where this report lives.
It was written for people we at Invisible Hand stand shoulder to shoulder with:
leaders of nonprofits, executives of growing brands, founders of companies like
ours. Organizations that are already seeing massive efficiencies from AI, but
that might not fully know where the blind spots live. Teams that aren’t ignoring
the risks, but don’t fully know what those risks actually are.
Make no mistake, the litigators are outpacing the policymakers on this.
Without your own AI policy, you are unwittingly opening your organization up
to massive liability.
6
EVERYONE’S USING IT. ALMOST
NOBODY HAS A POLICY.
I’m genuinely optimistic about how AI
will transform the future of work, but I
also understand the uncertainty so many
leaders are carrying right now. What I
want everyone to understand is that AI is
not destiny, it is design. There are no
inevitabilities and no set future. This
technology does not have to happen to
us—it will be shaped by the choices we
make about what’s right for our people
and our organizations. There has
never been a more important
moment to lean in, learn, and build
the future we actually want.
HOW DO I USE AI SAFELY IN MY WORK?
Michele L. Jawando
CEO and Board Member
Omidyar Network
THE UPPER HAND
When privacy guardrails get murky, you are potentially compromising the
safety and trust of clients as well as opening yourself up to significant liability
issues. While nobody wants to be left behind, few small businesses or nonprofits
have the resources to provide time and space for employees or contractors to
experiment and train on AI tools. So, many employees strike out on their own,
often without the proper protections in place to secure data, IP, and the mission of
their work.
Like yours, our team loves these new ways to take notes, draft emails, and organize
data. But these well-intentioned, low-information integrations are being used
without policies and without basic privacy protections. We don’t know enough
about how these tools actually work to know what we’re putting at risk.
We built this report to help you navigate that gray area. We aren’t interested in
white papers from ivory towers. We’re interested in the messy implementation —
the reality of protecting a mission-critical donor list while using tools that help us
scale without losing our humanity — or landing in court.
We talked to some of the smartest experts in the AI field, including Michele L.
Jawando of Omidyar Network, Nabiha Syed of Mozilla Foundation, Zoe
Weinberg of ex/ante, Vasanth Sarathy of Leidos, Inc., Jen Weedon of Columbia
University, and Dr. Camille François of ROOST, among others. We are eager to
share our research and learning so that you can stop worrying about putting your
company in danger and start following our guide to keeping it safe.
7
HOW DO I USE AI SAFELY IN MY WORK?
LEARNING BY
DOING HAS A
LIABILITY
CLAUSE
THE UPPER HAND
75%
The Adoption Pressure: 75% of small businesses are already
leaning in, and those seeing the most growth are twice as likely to be
investing in AI. To opt out entirely is to risk being left behind. But few have
actual policies around the use of AI.
1
40%
Embedded Agents: AI is now built into 4 out of every 10 work
apps. Odds are, your team is using AI right now without even realizing it’s
there.
2
First, let’s look at the state of the state. How are we really
using AI in our work?
Lacking Guardrails: 79% of organizations DON’T have a mature
governance model for agentic AI. The technology is moving faster than the
guardrails.
3
79%
HOW DO I USE AI SAFELY IN MY WORK?
8
THE UPPER HAND
Will I lose ownership of our company
data and IP?
The Open vs. Closed Divide
1
Am I breaching my client’s confidentiality
and breaking new laws?
Client Exposure & the Contract Gap
2
My company and personal data are
converging. Who can see what?
The “Shadow AI” Problem
3
Could AI get my employees — or me — fired?
HR Violations and Risks
4
Is AI making me and my team look stupid?
How much are hallucinations costing you?
5
Is my company at risk of bad actors?
Exposure to Fraud and Bad Actors
6
9
HOW DO I USE AI SAFELY IN MY WORK?
THE SIX EXPOSURE
AREAS OUR
RESEARCH AND
EXPERTS SAY EVERY
BUSINESS SHOULD
BE THINKING
ABOUT
These are the questions to
ask (and answer).
THE UPPER HAND
01
WILL I LOSE OWNERSHIP
OF MY COMPANY DATA
AND IP?
10
HOW DO I USE AI SAFELY IN MY WORK?
The first step in protecting your company, clients, and team is understanding
where your data actually goes when you use an AI product or service in your work.
Context: Many companies are uploading all manner of internal documents — mission
statements, style guides, databases — in the hopes of finding efficiencies,
brainstorming partners, etc. Efficient? Yes. Risky? Perhaps…
Example: Imagine this: You’re planning an event and receive three RSVP files that need
to be combined and deduped. You could spend hours going line-by-line, or you could
upload the three lists and have an AI tool do it for you. Caution here, dear reader, for
not all AI tools are created equally.
The AI tools most of us use at work like Claude, ChatGPT, and Gemini come in two
versions: open and closed.
Open/Consumer LLMs: Think of these as a public park. When you feed data
into a free, consumer-grade tool, that information is often used to “train” the
model. Anything you put in — a client’s case file, a sensitive strategy memo —
could theoretically resurface in someone else’s query.
Closed/Enterprise LLMs: These are the digital equivalent of a locked vault.
These versions explicitly state that your data is not used for training and
remains within your organization’s walls.
If you aren’t paying for the seat, you are likely paying with
your data. Nothing in 2026 is free. Nearly 60% of
organizations cite data leakage as their primary
generative AI concern,
4
but if you’re using these ‘free
tools, you are holding the door open for your data to be
used in training. IH recommends moving to a paid plan and
understanding the data share structure of that plan. At the
very least, you need to know what the AI’s policy is before
you share anything.
“Free sounds nice, but you
really have no control over
your context. What are
you paying with? You’re
paying with your training
data.”
Zoe Weinberg
Founder & Managing Partner @ ex/ante
ex/ante is the first venture fund dedicated to
agentic technology, or tools that support human
agency by increasing privacy, security, and
information integrity
A bird’s-eye view of where common tools fall:
The AI ecosystem is vast and evolving. Every tool should be evaluated individually, but this provides a practical
framework for understanding some of the most widely used platforms and where they land.
Closed
Open
Claude ChatGPT Gemini
MetaAI/Grok DeepSeek
Anthropic and OpenAI both now
provide meaningful consumer opt-outs,
but only if you know how to use them or
if you’re in the “right” paid tier.
These systems provide the strongest
theoretical privacy because you can run
models locally, but only if you actually
self-host them, which most users do not.
Google has historically
had more fragmented,
difficult to understand
consumer data controls.
HOW DO I USE AI SAFELY IN MY WORK?
THE UPPER HAND
Vasanth Sarathy, PhD, JD
Principal AI/ML Scientist
Leidos, Inc.
02
AM I BREACHING MY CLIENT’S
CONFIDENTIALITY AND
BREAKING NEW LAWS?
Client Exposure and the Contract Gap
Context: Perhaps the greatest immediate return that businesses see when using AI is the
ability to consolidate information quickly and ask questions about the work.
AI tools can streamline a lot and help you better reach some productivity goals. But if
you’re not checking in on your own employment contracts or your client agreements, you
might be violating the law.
Example: It’s your seventh meeting of the day. Your coffee stopped working about two
calls ago. A friend told you about an AI tool that will take notes and provide a summary for
you after the call. Sounds amazing! But if you haven’t checked your client’s fine print or
your own NDA, you may very well be breaking your own contract.
Your clients and donors trust you with their IP and their data. In most scenarios, that trust
is underscored with contracts — NDAs, data usage agreements, etc. If you are using AI to
process any of that — dropping brand guidelines into Claude to make sure your work hits
the right tone, recording meetings and using AI to synthesize — you may well be in
violation. And if you’ve been thinking that nobody is paying attention or that your org is
too small to be on anyone’s radar, think again.
HOW DO I USE AI SAFELY IN MY WORK?
“Courts view sharing information
with AI as voluntary third-party
disclosure, one that could violate
NDAs and one that is not protected
by attorney-client privilege. AI
may not be human, but it’s a third
party and it never forgets anything
you tell it.”
We spoke with Vasanth Sarathy, Principal AI/ML Scientist at Leidos,
Inc., a Fortune 500 science, engineering, and information
technology company. Sarathy offered an important reminder:
Many of the legal protections that people assume apply to
information shared with AI simply don’t.
According to the Stanford 2025 AI Index Report, mentions of AI in
global legislation increased 21.3% over two years from 2023
to 2025.
5
This marks a ninefold increase since 2016.
12
THE UPPER HAND
HOW DO I USE AI SAFELY IN MY WORK?
Historically, when society faces changes this substantial, we can at least partly expect our
governments to enact policies that make our guardrails clear. (The automobile industry begat
traffic guidelines and speed limits, the airplane prompted the formation of the FAA.) It remains
to be seen where we land on legislation globally, but at this moment in the United States, AI
litigation is far outpacing legislation. The legal landscape is shifting beneath our feet. What’s
more, legislation like the Small Business AI Advancement Act is moving the burden of
accountability from the developer to the user. Mozilla Foundation Executive Director Nabiha
Syed, a highly acclaimed media lawyer and AI privacy expert, said that even when plaintiffs try
to hold AI companies accountable, the courts aren’t there yet: “They might also try to go after
AI executives, but as it stands right now, it’s not likely that they’re going to win that one.
With both the legal and policy landscape unsteady, small business owners find themselves in a
uniquely precarious position — not big enough to withstand major legal claims but established
enough to sue.
If an AI tool makes a biased hiring decision or violates a privacy law on your watch, the risk
doesn’t sit with the AI parent company — it sits with you, your employee, or your company. The
same is true when confidential client documents get uploaded to a general purpose tool, when
an NDA is quietly broken because someone wanted a faster synthesis, or when a child’s
medical information gets dropped into a work chatbot without a second thought.
The mental model most people operate with — that AI tools are like any other enterprise
software — is wrong. The information you put into an AI tool is discoverable and not
private, even when you think you are in a closed system. Do not interact with them as
though they are. The right mental model, as Syed frames it, is: “Would you hand this
information to a stranger who just knocked on your door? If not, it doesn’t go in the chat.
13
The Liability Lands on You
Examples of Big Known Exposure Issues
Contracts That Address AI Usage: If you are a private company, a
consultant, or a nonprofit, you may be unknowingly violating “no
third-party sharing” clauses simply by using an AI note-taker during
a Zoom call.
Collection Without Consent: AI tools often scrape data from
across the web or from integrated apps (like your email or calendar).
If your team hasn’t audited these permissions, you might be feeding
client data into an AI without ever having asked the client for
permission.
The Free Feed: If employees don’t have a company policy or
framework to fall back on, they are likely leaking sensitive material
to an unrestricted system. While there are no documented cases of
this — yet— it is easy to imagine a world where a chatbot could sell
the data entered into a “free” version to a competitor or peer, with
little to no room for a company or employee to get their data back.
Intellectual Property Leakage: When you feed a proprietary
framework or a unique narrative strategy into a global model, that
model doesn’t just store it, it learns from it. Your unique way of
solving a conflict or connecting an issue area today becomes a data
point that can be surfaced to a rival asking a similar question
tomorrow. For a small business, your intellectual property is your
greatest leverage. In the black box, that leverage is commoditized,
turning your uncommon insights into a generic “best practice
available to anyone with a login.
THE UPPER HAND
HOW DO I USE AI SAFELY IN MY WORK?
We don’t see these risks as a reason to retreat.
As with many things in life, if you are sloppy
with your tools, you will open yourself up to
risk. The good news is that the same practices
that protect you also make your organization
better. Well-organized data, clear access
boundaries, and intentional prompting don’t
just reduce your legal exposure — they
dramatically improve the quality of what AI
produces for you.
So what should we do?
We humanize. By building a human-in-the-loop
culture, where we always have at least one
team member reviewing and approving the AI’s
output, we ensure that while AI might do the
heavy lifting, we are always the ones holding
the wheel.
14
Dr. Camille François
Founding President,
ROOST
"The good news here is that we are seeing
regulation move in one direction globally: more
accountability, more transparency, and a higher
floor. However, the pace is uneven and in the
United States, especially, the gaps are hard to
ignore. Safety and privacy were never built into
the DNA of many of these companies. That's
particularly true of smaller, upstart platforms
without the resources for professional-grade
safety infrastructure. For small businesses
using AI today, one thing is non-negotiable:
you need to understand what you're actually
doing when you interact with an LLM."
Digital hygiene is more than worth
the hassle.
THE UPPER HAND
The “Shadow AI” Problem
Context: The work and home laptop have become a thing of the past. In one tab you’re
reviewing a client’s note on feedback, in another you’re checking your teen’s screentime for
the day. And the iPad that Grandpa uses to watch his police procedural? Connected to the
same account. It seems problem free, but is it?
Example: It’s 4:35 p.m. The proposal needs to be uploaded by 5 p.m. All the elements are
done. But has anyone copyedited it? You send it over to a colleague who has approximately
15 other things due by 5. So he uploads it into ChatGPT and asks it for help. But that
colleague is using a free version, and there’s no company oversight. Suddenly your
company’s secret sauce is part of global training models.
“Shadow AI” refers to employees, volunteers, interns, or anyone using AI tools without
official IT approval or oversight. It’s rarely malicious; it’s usually a symptom of a
high-performing employee trying to be efficient. At Invisible Hand we often joke about “AI
intern,” so ingrained has it become in our work.
The Home vs. Office Account Trap:
When staff use personal accounts to handle work tasks, your corporate IP and client data are
now living on a personal device, under a personal login, outside your security reach.
15
03
MY COMPANY AND PERSONAL
DATA ARE CONVERGING. WHO
CAN SEE WHAT?
HOW DO I USE AI SAFELY IN MY WORK?
78%
of people using AI bring
their own tools to work
Invisible Tools, Real Risks
Microsoft’s Work Trend Index found that 78% of AI
users are bringing their own tools to work (BYOAI).
6
This creates a massive blind spot where sensitive data
exfiltration can happen, introducing risks like data
leakage, regulatory violations, or exposure to malicious
models. And because these tools are unsanctioned, IT and
security teams don’t even know they’re being used.
THE UPPER HAND
Beyond data exfiltration, transparency is a growing concern for
companies navigating Shadow AI. The trap starts small — in the
everyday decisions about whether a tool is supporting human
judgment or quietly replacing it.
16
“Would you hand this
information to a stranger
who just knocked on
your door? If not, it
doesn’t go in the chat.”
Nabiha Syed
Executive director, Mozilla Foundation
Highly acclaimed media lawyer and
AI privacy expert
HOW DO I USE AI SAFELY IN MY WORK?
Don’t worry!
We have a guide that will help
you and your employees (and
maybe even Grandpa and his
iPad) build some (simple!)
guardrails of protection.
Transparency: Who’s Actually in Control?
Transparency doesn’t stop at internal workflows. It ladders
up to trust: how your work is perceived by partners, clients,
and the communities counting on you to use these tools
responsibly.
Which makes it even more important that business leaders
actually know what tools their teams are using. We
encourage you and your team to build an atmosphere of
transparency about your AI usage.
THE UPPER HAND
AI hasn’t earned the trust you are giving it.
Context: Every greeting, prompt, “You’re thinking about this in such a
great way, Jack!” that a chatbot provides is meant to build a connection
and establish trust so you use it more. And while it’s great to receive
those affirmations (your hair looks really great today, by the way), your
AI chatbot is not your friend, and the things you tell it will stay about as
private as if you’d told the group chat.
Example: Consider the employee who began using their work
enterprise AI account to process personal stress, confiding feelings of
burnout and exhaustion into the same platform they used for daily
tasks, simply because the work account had more generous usage
limits. When questions later arose about their performance, HR pulled
the chat logs. What felt like a private outlet became time-stamped
documentation — a record of when the burnout started, what triggered
it, and how it evolved.
Take it down a different path. If the data used to train AI models is
incomplete or skewed, the resulting decisions can perpetuate
discrimination in hiring, promotions, or performance evaluations,
leading to reputational damage and even legal consequences. This risk
is closer than most people realize — and it’s already showing up in
courtrooms. Employment lawyers are now sending demand letters
requesting full AI chat logs when employees are terminated, and
companies are quietly settling rather than face the discovery
process.
7
17
04
COULD AI GET MY EMPLOYEES
— OR ME — FIRED?
HOW DO I USE AI SAFELY IN MY WORK?
THE UPPER HAND
“People speak to AI with a
casualness they’d never
use with HR , not realizing
that unlike venting to a
trusted colleague, there’s
no context, no discretion,
and no expiration date.
18
Nabiha Syed
HOW DO I USE AI SAFELY IN MY WORK?
Your work AI account is not a journal, a
therapist, or a trusted friend.
Every casual complaint you’ve typed about a colleague, every
“help me write this email because they’re being difficult,every
question about severance terms — it’s all potentially part of a
personnel file. The informality people bring to these tools
makes it worse. Nabiha Syed put particular emphasis on this
point, noting that people speak to AI with a casualness
they’d never use with HR, not realizing that unlike
venting to a trusted colleague, there’s no context, no
discretion, and no expiration date. The risk runs in both
directions — it’s not just what you say about others, but what
you reveal about yourself.
Like your work email, your AI account belongs to the
environment that issued it, and everything you put into it can
be retrieved, reviewed, and used in ways you never intended.
We have to think about AI more like a public-facing third
party, not like a private chat. We all need places to talk freely.
We suggest you meet a colleague for a coffee (again, instead
of telling the group chat) instead of venting to the chatbot.
THE UPPER HAND
Context: For the non-tech-wizzes among us, an AI hallucination is
when the machine says something with full confidence… that is
completely made up.
Example: You walk into a crowded boardroom. You’ve practiced your
speech 10 times over. You deliver it with gusto. The issue? All of the
stats you got from AI intern about the likelihood of people living on
Mars by 2032? 100% false. Sure, AI intern delivered them with
authority, but just because they were expertly delivered doesn’t mean
they are correct.
No conversation about AI privacy and safety is complete without
addressing the glitch in the machine: hallucinations. According to a
recent piece in The New York Times, AI Overview answers are correct 9
out of 10 times.
8
While a 90% accuracy rate for AI Overviews sounds
promising, the scale of 5 trillion annual searches translates to hundreds
of thousands of erroneous answers every minute.
19
How much are hallucinations costing you? (Also,
what’s a hallucination?)
05
IS AI MAKING ME AND MY
TEAM LOOK STUPID?
HOW DO I USE AI SAFELY IN MY WORK?
This reliability gap is further complicated by the fact that over half of
accurate” responses are ungrounded — linking to sources that don’t
actually support the claim — sparking a critical debate over whether we
can truly trust an “almost accurate” digital landscape. When we
overestimate the quality of work we are getting, it inevitably leads to the
denigration of our own work product. This can lead to embarrassment, a
lack of trust, and even lost business.
THE UPPER HAND
Jen Weedon
Lecturer and researcher,
Columbia University
20
HOW DO I USE AI SAFELY IN MY WORK?
“There’s the hallucination
that embarrasses you, and
then there’s the one that
makes you unknowingly
mislead a client, a donor,
or a board. Those are very
different problems, with
very different stakes.”
In the world of generative AI, a hallucination
isn’t just a minor typo; it’s a confident, fluent,
and entirely fabricated piece of information
delivered as if it were an objective fact. For a
founder or a nonprofit leader, these aren’t
just technical errors — they are reputational
landmines: According to a 2024 Joseph
Rowntree Foundation AI for Public Good
Report, 63% of nonprofits are worried
about the accuracy of answers given by
generative AI, and yet 76% of nonprofits
do not have an AI policy.
9
We spoke with Jen Weedon, a trust and
safety expert and lecturer at Columbia
University, who has spent her career
studying exactly how these tools fail us.
When we asked her about hallucinations, she
drew a distinction most people miss…
THE UPPER HAND
Context: It is difficult to demand vigilance when
the public has been conditioned to see breaches as
an inevitable tax of online life. We sign those
license and privacy agreements quickly, without
really looking at the risks. But it’s high time we
take a closer look…
Example: At a nonprofit or small business, the only
thing protecting your data from a highly effective
scam is Chad from Development’s ability to think
twice before clicking on an email offering him
tickets to a Taylor Swift secret session. Weave
Chad’s use of AI chatbots into this and the risk
compounds quickly.
21
06
IS MY COMPANY AT
RISK OF BAD ACTORS?
Exposure to Fraud and Bad Actors
HOW DO I USE AI SAFELY IN MY WORK?
scoped room in your house rather than the
whole building. Most of us have a folder in
our inbox filled with digital apologies: those
ubiquitous alerts from retailers, social media
platforms, or credit bureaus informing us
that our data has been “involved in a security
incident.” As these notifications have become
routine, our collective expectations of
privacy have undergone a slow, dangerous
erosion.
Most major AI platforms offer one-click
integration with Gmail and Google Drive, and
most users grant that access without a second
thought — effectively opening the front door of
their organization and saying “come on in.” The
discipline required isn’t just caution about
what you type; it’s being ruthlessly intentional
about what you toggle on. Separate accounts
and separate drives for separate clients mean
that when you do grant access, you’re offering
a precisely
THE UPPER HAND
Example: When a transcript containing a donor’s private financial history or sensitive
internal strategy is fed into a third-party AI for a quick summary, that data isn’t just
processed — it’s often archived and potentially used to train future models. This is the
“soft” data breach: no hacker, no notification email, no clear moment at which you
realize something has gone wrong. Just your organizational soul, voluntarily
surrendered to a corporate cloud, one convenient summary at a time.
For a small-business or mission-driven founder, a breach like this is rarely just a
technical fix — it’s an existential crisis. Larger entities can survive a fine from a
regulator, but for the gate openers and community builders, a breach of data is a breach
of the human sanctuary we’ve spent years building, often leaving no clear path to earn
that trust back.
22
HOW DO I USE AI SAFELY IN MY WORK?
AI represents the next great frontier
of this risk.
Unlike a traditional hack of a credit card number —
which can be canceled and replaced — the data we feed
into AI models is often our most intimate intellectual
property, strategic thinking, and human narrative. At a
publicly traded company, there are whole departments
focused on data security.
The fraud risk is arguably more immediate than a formal
data breach. When an organization’s tone, relationships,
and internal language are scattered across AI platforms
without governance, they become raw material for bad
actors. A convincing phishing email doesn’t require a
sophisticated hack — it just requires enough context to
sound like it belongs. As Nabiha Syed noted, the more
pressing danger for small organizations isn’t the breach
that generates the apologetic inbox notification; it’s
someone quietly draining your Stripe account
because your organizational data has been left, piece
by piece, across a dozen different platforms.
A soft breach is still a serious breach.
PRACTICAL
THE
TO
GUIDE
AI PRIVACY
THE UPPER HAND
Easy steps to safeguard
your organization
CHAPTER TWO: THE PRACTICAL GUIDE
THE UPPER HAND
24
Don’t panic. Plan.
With new technologies — especially those
that have devoured the zeitgeist the way that
AI has — it can be easy to get swept up in the
noise. Don’t let it get you. The gold rush
mentality — that frantic “everyone is hanging
out without me” feeling that tells you to
sprint or risk obsolescence — is a strategic
liability. Now is not the time to let haste or
anxiety cloud your judgement. This is an
important moment for humankind, yes, but
also for you and your organization.
Government policies and ethical product
guidelines are not coming to save you. What
companies need is a plan.
No matter where you are in your integration
journey, there is no time like the present to
pause and assess what you’re actually using,
your policies, and your boundaries.
THE PRACTICAL GUIDE TO AI PRIVACY
Begin with values and vision.
At the end of the day, your policy on AI isn’t just
a legal document — it’s a reflection of your
organizational ethos and values. How do you
want to protect your staff from accidental
vulnerabilities? How will you show your clients
that you value their privacy? How will you show
them that your org can be trusted to innovate
responsibly?
While there are a few important fundamentals
to consider, there is not one right way of doing
this. Invisible Hand is a company rooted in
community and trust. No matter how much tech
we integrate, there is always a human at the
wheel. The values that govern our entire
organization are people centered and equitable.
Against a rapidly changing landscape, we are
staying true to our mission and our
human-centered work. So can you. It’s the old
adage: How you do anything is how you do
everything. No different here.
Move slow to go fast.
That’s exactly what the pages that follow are. A
practical guide built for people who are moving
fast and can’t afford to get this wrong. No
bureaucratic checklists. Just the things you
actually need to know, and the steps you can
take starting today.
“The speed of this change is
disorienting. Strong leaders
will commit to active
learning, and will adjust
their plans and policies as
the landscape evolves. Not
their mission or values –
just how they show up in
this new world.”
Genevieve Roth
Founder and CEO, Invisible Hand
THE PRACTICAL GUIDE TO AI PRIVACY
THE UPPER HAND
PHASE 1: THE DIGITAL AUDIT
The audit process is a critical first step to safeguarding your company. Take a moment to
audit and define your boundaries.
THE PRACTICAL GUIDE TO AI PRIVACY
(Alignment, Assessment & Selection)
I. Find all of your AI
You are using so much more agentic tech than you
think you are. Tools you’ve been using for years
(hello, Google G Suite!) are rapidly rolling out
agentic integrations. These changes don’t arrive with
ticker-tape parades; they are often announced via
dense privacy updates that most users accept
automatically. Conduct a full inventory of your
current use among your employees, contractors
— everyone who touches your organization. What
are your already-approved tools, what is hiding in
your existing tech stack? What about “Shadow AI”
(the use of artificial intelligence tools by employees
without the knowledge or approval of the
organization’s leadership)? Once you have that list,
work to understand the basics of each: What are the
privacy policies of each? Do we know if the model is
open or closed? Do we understand what happens to
our data?
II. Build & communicate your tool stack
Determine the tools that make sense for your
business. Do this at the level of detail that makes
you feel covered — this could mean something like,
“Yes, you may use Claude. But only on the
company account and only at setting X, Y, Z.
Having a clear list of integrations is a critical
bedrock step in a strong company plan and policy.
Internal communications here are critical. Just as
an employee at your organization should know
what you specialize in, they should also know what
tools you use and any specific requirements
therein. Then double-check your contracts, your
NDAs, anything that talks about how you do your
work and make sure that your AI use case — both
how you use AI and how you want others to use AI
when working with you — is clearly stated.
25
The “Pro-Tier” Standard: Before you roll your
eyes that we’re telling you to spend money on AI,
remember that nothing in 2026 is free. It’s just
unprotected. We strongly recommend building
your own tool whenever possible. For anything
that is going to train on your data, a custom option
is the best. If that’s not possible, then move away
from free, consumer-grade tools. Invest in “Pro” or
Enterprise tiers that offer data non-retention and
SOC-2 compliance.
A basic best practices to get you started:
A tip on tone: A common reason employees and
contractors use AI on the sly is because they worry they’ll
get in trouble or their work/role will be seen as less
valuable or even something that AI could do. By letting
them know what tools are allowed and which are
prohibited, you’ll make disclosure more comfortable and
violations easier to address.
THE UPPER HAND
I. Write a Policy for: A good policy is not a cage
— it is a set of boundaries designed to safeguard
you and your team. Your AI policy should be as
unique as your organization’s culture, reflecting
the specific trust you’ve brokered with your team
and partners.
Your policy is yours to own, but at a minimum,
wed recommend outlining these basic steps:
1. Allowed contexts (brainstorming,
draft 1, etc.) and forbidden ones
(final decision-making, sensitive
client research, Personal Identifying
Information).
2. Data Hygiene requirements (all client
projects pull from an independent,
protected drive).
3. Disclosures you may record any
meeting, but you disclose you are
recording. You must highlight what
work was done with AI support, etc.
PHASE 2: POLICIES AND THE STEPS TO
GET THERE (POLICIES & PROTECTION)
26
Data minimization is nonnegotiable: Before you use a tool, ask: Do I
truly need this data to get the result? If you do, anonymize first.
Replace client names with placeholders. De-identify your datasets
before they ever touch a cloud-based model.
Sanitize before you paste: Never include PII (Personally Identifiable
Information) like names, addresses, or specific financial figures in a
prompt unless you are 100% certain that you are on a secure, closed
Enterprise account.
Check your permissions: Disable “Training” in your settings. Most
major platforms allow you to opt out of having your data used to train
their models, but the default is almost always “On.
Draft a simple “yes/no” list: Give your team a one-page guide on
what can go into AI (general research, drafting emails) and what is
strictly forbidden (donor lists, medical info, legal strategy).
Update your disclosure language: Transparency isn't a hurdle; it's a
trust-builder. Being clear about how you use secure, closed AI to
better serve them shows you are competent, not just “tech-forward.
Update your contracts: Review your master service agreements and
vendor contracts. Ensure your legal language reflects that you use
secure, vetted AI tools as part of your internal workflows, and clarify
that this does not constitute a third-party data breach.
TL; DR Essentials
II. Create a Company Etiquette Guide: Do you
use a transcription service on calls? While you
might write the use of them into a client contract,
it’s still good manners to acknowledge it at the
start of the calls. Replying with some research that
Claude helped you with? Acknowledge it up front!
You’ve already established some of your AI
boundaries in Phase 1. In this etiquette guide, you
now want to create language around when you say
no to AI use, so nobody is ever caught off guard.
III. Make Socializing the Policy and Etiquette
Guide a “Moment”: Don’t bury this in an employee
handbook. Hold a meeting to review the policy
guidelines, take questions, and be clear that the
policy will evolve. Email the policy to your team.
Share and pin it on Slack. Share it with everyone
you collaborate with: clients, contractors, and
vendors. Showing exactly how you use AI to better
serve them proves you are both tech-forward and
professionally rigorous.
Policies aren’t meant to sit on a shelf; they are the rules of the road for your digital survival.
THE PRACTICAL GUIDE TO AI PRIVACY
THE UPPER HAND
PHASE 3: THE PILOT &
THE PEOPLE
AI is moving fast. A great policy acknowledges that while we are all
building the plane while it’s taking off, we agree on who is holding the
wheel and where the no-fly zones are. By moving from a culture of
Shadow AI to one of Collaborative Governance, you ensure that your
team’s efficiency never comes at the cost of your organization’s
integrity.
For the AI you are using and need to change manage:
I. The “opt-out” audit: Most major AI tools default to “training mode.” Go into the
settings of every tool your team uses and toggle off “Use my data for training.” For
enterprise versions, ensure you have a “zero data retention” agreement.
II. The literacy effort: Involve your team early. Provide training that focuses on
ethics and bias, not just “how to prompt.” Make sure your team knows what data
you’re willing to share with AI, and what data has to remain human only. Remind them
of this consistently. A policy won’t work if it’s gathering dust at the bottom of their
inbox.
III. The ethics committee: Even at small companies, this is an important step. Set up
a small, cross-functional team (or designate one employee as your Ethics Czar) to
guide tough calls on vendor vetting, chatbot using, and policy implementation.
IV. Small wins, big data: Launch pilot projects or tools with 2–5% of your staff. This is
your sandbox to see what works and — more importantly — what glitches. It also
gives you the opportunity to create ownership of a policy, a procedure, and a culture
among other members of your team. That’s just good management.
Don't roll out AI to
the whole team on
a Monday morning.
Start small, learn
fast, and keep it
human.
THE PRACTICAL GUIDE TO AI PRIVACY
27
(Education & Culture)
THE UPPER HAND
28
PHASE 4:
MAINTENANCE & THE
VERIFICATION TAX
AI is not “set it and forget it.” It
requires constant, human vigilance.
I. The human-in-the-loop (HITL)
mandate: Ensure that every grant, every
service communication, and every
strategic decision is signed off by a
human. We call this the Verification Tax
— the necessary price of maintaining our
reputational edge.
II. Security hygiene: Treat your AI logins
like your bank accounts. Use strong
MFA and update your devices on a
regular basis. Remember: AI is not your
close friend, it’s more like the Nigerian
Prince of yesteryear.
III. RAG it: Stop asking AI to rely on its
internal memory — that’s the stuff of
hallucinations. Instead, practice
Retrieval-Augmented Generation (RAG).
By providing the model with your own
verified documents or other exclusive
source material, you can reduce
hallucination rates by up to 86%.
10
Our
golden rule: Never ask the AI to
remember a fact; always give it the fact
to work with.
IV. Track the real ROI: Is AI actually
making you more efficient, or is it just
generating more drafts that your team
then has to fix? Measure the impact over
time and be brave enough to sunset
tools that aren’t serving the mission or
your team. According to Nonprofit PRO,
81% of organizations report using AI
individually and on an ad hoc basis,
while only 4% say they have
documented, repeatable workflows.
11
Very few measure and track the impact
of AI. Without defined benchmarks,
nonprofits cannot easily determine
whether AI is expanding fundraising
capacity or simply accelerating existing
tasks.
V. Stay up-to-date: Update software
and devices on a regular basis to ensure
security features are up to date,
reducing the chance of data breaches.
THE PRACTICAL GUIDE TO AI PRIVACY
THE UPPER HAND
I. Find your state lawmakers: Research who represents you at the
state level and what AI-related legislation is currently being
discussed in your state. Every state is paying attention.
II. Request a meeting: If you have a specific concern (wrongful
termination exposure, contract indemnification gaps, client data
liability), bring it. Lawmakers at the state level are actively looking
for real-world business examples to inform what they write.
III. Join or build a consortium: Small business owners tend to
organize by industry, not by risk profile. But the risks you face as a
small business using AI cut across industries. Finding or forming a
group of peers who share your concerns gives your voice more
weight and your experience more reach.
IV. Stay current: The legal landscape is shifting faster than any
single report can track. Designate someone on your team as your
Accountability Lead whose job it is to monitor state-level AI
legislation in the markets in which you operate. This doesn’t have to
be a lawyer. It just has to be someone who pays attention.
You have more power than you think.
Most of the guidance in this report puts the onus on you —
the business owner or team leader — to figure it out and
protect yourself. But that’s not the whole story.
We are in a consequential window. Policy around AI is being
written right now. At the state level, there is real work
happening to address concerns. Lawmakers, particularly in
New York, California, and Colorado, are actively looking for
the voices of small-business owners and founders to help
them understand what protection actually needs to look
like on the ground.
This means your voice matters right now to help set the
rules.
PHASE 5: POLICY AND
COLLECTIVE ACTION
29
Know your rights and use them
THE UPPER HAND
1
2
3
4
5
6
The Control + V Checklist
Infrastructure & Access
The “Rules of the Road” (Policies)
Daily Habits & Prompting
Client Trust & Transparency
Accuracy & Verification
Emergency & High-Stakes Security
30
We believe this part of the work
is so mission critical that we even
made you a downloadable
checklist to accompany the
practical guide.
Here’s what’s on the list:
THE PRACTICAL GUIDE TO AI PRIVACY
THE UPPER HAND
The CTRL + V
THE TASK CHECKLIST
2
3
4
5
6
Invest in enterprise or paid models for security: Think of enterprise access as your
insurance policy. It provides stronger privacy protections, ensuring your data remains private,
closed source and excluded from public AI training.
Draw a hardware line: Don’t use the same account and chatbot to help you visualize client
data that you use to diagnose the weird rash on your kid’s back (also, call your doctor, not AI
about that) on a device that links to the iPad Grandpa has access to. Make sure that you’re
not over-indexing the amount of information a chatbox has about you, your work, and your
personal life or sharing proprietary data on unintentionally linked devices.
Kill the universal password: Implement mandatory Multi-Factor Authentication (MFA) and
a team-wide password manager. Replace “SwiftieChad13” with 24-character random strings.
Infrastructure & Access
Establish an “accountability lead”: Designate one “the buck stops here” person to stay
updated on legislation and internal safety protocols.
Establish a data tiering system. Use a traffic-light system:
Red: Board minutes/financials (No AI)
Yellow: De-identified drafts (Enterprise AI only)
Green: Public copy/brainstorming (Safe for most tools)
Build and maintain a list of tools: Keep a living list of approved tools. Have a quick process
to vet new tools so the team can innovate safely.
Stop spontaneous downloads: Instate a global rule that all new AI software, including
browser extensions and bots, must pass a “Trust Audit” before being added to any workflow.
The “Rules of the Road” (Policies)
Checklist
31
Protecting your company’s
privacy should be at the top of
your to-do list. Here’s how to
support your staff to get it done.
1
THE UPPER HAND
THE TASK CHECKLIST
6
Daily Habits & Prompting
Start “blind” prompting: Strip out specifics when using AI. Use placeholders like “regional expansion
instead of names.
Stop inputting proprietary frameworks into free tiers: If it makes your company unique, keep it out of
the global training loop.
Standardize grounding prompts: Create standardized templates for your team to use with AI. “Use only
provided context. If the answer isn’t there, say you don’t know. Do not speculate.
Ensure work is reviewed and approved by a human: Treat every AI output as a draft. Nothing is
published or sent — especially regarding hiring or client deliverables.
Stop oversharing with AI: Never use your employer-issued or work-linked AI account for personal
reflection, health concerns, or anything you wouldn’t want HR to read.
Keep personnel conversations off the record: Avoid venting about colleagues, drafting termination
language, or asking for HR guidance in your AI tool.
Client Trust & Transparency
Audit your “third parties”: Ensure your MSAs and contracts clarify that Enterprise AI is a tool you use, not
a third-party data disclosure.
The “note-taker” protocol: Make AI transcription a standard part of your meeting intro. Ask: “We use an
internal AI tool to capture notes. Are you comfortable with that?”
Draft an “AI Transparency Statement”: A one-pager for donors and clients that explain which tools you
use, how you’ve secured them, and how it benefits them.
Add an “AI Disclosure” to due diligence: Keep an “AI Folder” ready for investors or acquirers
documenting your tools and privacy settings.
32
1
2
The CTRL + V
Checklist
5
3
4
1
2
THE UPPER HAND
THE TASK CHECKLIST
5
6
Require every AI claim to include a citation: This helps ensure that the responses
are not hallucinations.
Use “maker-checker” model logic: Use one model to draft and a different one (e.g.,
GPT-5.5 and Claude Opus 4.8) to check for inconsistencies.
The “confidence score” filter: Flag any response with a confidence score under 90%
for a deep manual dive.
Bias-check your prompts: Specifically prompt the AI to identify and remove
potential gender or racial bias in tasks like job descriptions or screening.
Accuracy & Verification
Emergency & High-Stakes Security
Turn off “web scraping” integrations: Audit browser extensions and email
plugins that automatically scrape your inbox or calendar.
Build a response team: Identify a cybersecurity firm or legal consultant before
a breach happens.
Establish AI “clean room” sessions: For the most sensitive work (conflict
resolution, major strategy), go analog. Use local, offline documents or physical
paper.
33
The CTRL + V
Checklist
3
4
1
2
Human connection is still
the only way through.
These are the people who
reminded us of that on
every page.
THE
Humans
IN THE
MACHINE
THE UPPER HAND GRATITUDE
THE UPPER HAND
Thank you to all of our contributors for helping
bring this report and roadmap to life.
THE HUMAN IN THE MACHINE
35
Dr. Camille François
Founding President,
ROOST
Jen Weedon
Lecturer of International and Public
Affairs, Columbia University
Vasanth Sarathy PhD, JD
Principal AI/ML Scientist,
Leidos, Inc.
Zoe Weinberg
Founder & Managing Partner,
ex/ante
Michele L. Jawando
CEO and Board Member,
Omidyar Network
The Experts The Invisible Hand Team
Chabely Alvarez
Executive Business Partner
Claire Graves
Project Director
Genevieve Roth
Founder & CEO
Jess Peer
Creative Lead
Allen Babaran
Head of IT and Facilities
Omidyar
Jodi Glover Thiel
Research
Joy Engel
Lead Writer
Monisha Lewis
Managing Director
Ulyssa Valdivia
Head of Executive Operations
Nabiha Syed
Executive Director,
Mozilla Foundation
THE UPPER HAND
THE HUMAN IN THE MACHINE
36
Methodology
Citations:
1. Kristie Poon, “AI and the Future of Small Business,” Salesforce, 2025.
2. InsightMark Research, “AI in Business Statistics and Trends,
InsightMark Research, 2026.
3. Andy Bayiates, “Business and IT leaders report AI agents are scaling
faster than their guardrails,” Deloitte, 2026.
4. IBM and Ponemon Institute, “Cost of a Data Breach Report 2025,” IBM
and Ponemon Institute, 2025.
5. Nestor Maslej, Loredana Fattorini, et al., “The AI Index 2025 Annual
Report,” Institute for Human-Centered AI, Stanford University, 2025.
6. Microsoft and LinkedIn, “AI at work is here. Now comes the hard part,
Microsoft Work Trend Index, 2024.
7. Guy Mika, “Where do foundations stand on AI-generated proposals?,
Candid, 2024.
8. Tripp Mickle, Cade Metz, et al., “How accurate are Google AI
Overviews?,” New York Times, 2026.
9. Yasmin Ibison, Gulsen Guler, et al., “Grassroots and non-profit
perspectives on generative AI,” JRF, 2024.
10. Elizabeth Fuentes L, “Stop AI Agent Hallucinations: 4 Essential
Techniques, for AWS, DEV 2026
11. Amanda Cole, “Nonprofit AI Adoption hits 92%, but only 7% see major
impact,” NonProfit PRO, 2026.
This report draws on Invisible Hand’s direct experience with
AI technology and policy as well as our work helping
platforms, advocacy organizations, corporations and
nonprofits navigate rapidly changing landscapes—from
communications and operations to trust, reputation and
impact. Alongside this, we conducted subject-matter
expert interviews and a meta-analysis of recent studies,
investigative reporting, and expert commentary from the
past 18 months, all focused on how AI impacts small
businesses, non-profits, and founders.
Study relevance was determined by alignment with the
report topic and adequate sample size. We took special care
to source and analyze unbiased studies — those produced
by advocacy and research groups rather than service
providers.
All sources were human-verified, read, and synthesized.
Glossary
of Terms
IH TREND REPORT
We’re all learning a new language on the job. Here’s a plain-English guide to the terms you’ll encounter in this
report — and in the wild.
LLM - Open/Consumer: The free version. What you put in may be used to train the model.
Think public park, not private vault.
LLM - Closed/Enterprise: The paid, secure version. Your data is not used for training and
stays within your organization’s walls.
LLM - Open Source: A publicly available AI model whose underlying code and architecture
anyone can access, inspect, and build on.
Personally Identifiable Information (PII): Any information that could identify a specific
person, names, addresses, financial records, health information.
Prompt Injection: A cyber attack where bad actors embed hidden instructions into content
an AI will process, manipulating it into exposing sensitive data.
Retrieval-Augmented Generation (RAG): A technique that grounds AI responses in your
own verified documents rather than its general training data.
Shadow AI: When employees use AI tools without official approval or oversight.
SOC-2 Compliance: A security certification that signals a vendor takes data protection
seriously.
Zero Data Retention (ZDR): An agreement with an AI provider that they will not store or
log anything you input.
Agentic AI: AI that takes actions, not just gives answers. A chatbot tells you how to do something,
but agentic AI does it for you, which is exactly why the permissions you grant it matter.
AI Agent: A single AI tool built to act on your behalf for booking, scheduling, sending, retrieving.
Agents are the workers; agentic AI is the category they belong to.
BYOAI (Bring Your Own AI): When employees use their own personal AI tools for work tasks
without organizational oversight.
Data Tiering: A simple system for classifying what information can and can’t go into an AI tool.
Collaborative Governance: The shift from Shadow AI (where everyone is quietly doing their own
thing) to a culture where AI use is transparent, agreed upon, and shared across the team.
Generative AI: The category of AI that creates new content (text, images, audio, code) based on
patterns learned from vast amounts of existing data. ChatGPT, Claude, and Gemini are all
generative AI tools.
Hallucination: When AI confidently states something that is completely made up. Not a glitch — a
fluent, convincing fabrication delivered as fact.
Human-in-the-Loop (HITL): The practice of keeping a human in the review and approval chain for
any AI-generated output.
Large Language Model (LLM): The engine behind the AI tools. It’s trained on vast amounts of text
and generates human-like responses.
Multi-Factor Authentication (MFA): A security layer that requires more than just a password to
access an account.
THE HUMAN IN THE MACHINE
THE UPPER HAND
38
THE HUMAN IN THE MACHINE
Invisible Hand is a strategic and creative partner for the
world’s most influential brands, institutions, and
individuals. Our agency is made of artists, storytellers,
relationship builders, and architects of social capital
who were born to close the distance between
storytelling, culture, and community.
About Us
Through rapid-response consultation, program development, and ongoing strategic counsel, we work with partners to problem-solve
through an intellectually rigorous approach that is multi-perspective, people-driven, and informed by data and research.
Among many other critical issues, we have been working on tech and privacy since we opened our doors eight years ago. If we’ve got
questions, we figured you do too. This report is the first in an ongoing series exploring the issues shaping how we work, lead, and move
forward — bringing clarity to complexity through expert perspectives, useful frameworks, and conversations worth having. Stay in touch
for what’s next.
THE UPPER HAND
THE HUMAN IN THE MACHINE
39
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